Edit

eLearning Infrastructure

This eLearning plattform is already in use since 20.04.2020

ITS provides a set of tools to enable teachers at the CS department to facilitate remote lecturing during the COVID-19 pandemic.

The eLearning platform is working with stable operations for the ongoing semester. Nevertheless, there are some feature left, which will be implemented as soon as possible. This document is in the meantime really long. Here we describe rooms.fbi.h-da.de which contains bbb and jitsi. The most important things are summarized in "FAQs" and "most occured problems/issues". Please read this carefully before you contact us (ITS from facultly Informatik).

Provided Tools: TL;DR

ITS provides the following three tools:

• BigBlueButton - Static Class Rooms for Lectures, Labs, and Large Committees
  • Provides a virtual alternatives for our physical rooms in D14/D15/D19/C20/etc.
  • Functionality: moderated voice/video conferencing, breakout room, participants pooling, whiteboard, screen sharing, chat, many more.
  • Overview of rooms: rooms.fbi.h-da.de
  • Links to rooms are also included in OBS and OBS calendar
• Jitsi - Ad-hoc Meetings for small Groups
  • Provides ad-hoc video conferencing for small groups (2-10 participants)
  • Functionality: simple voice/video conferencing, screen sharing, basic chat functionality
  • Service available at: meet.fbi.h-da.de
  • Create your own room by simply creating your own link: meet.fbi.h-da.de/name_of_your_room or using the UI
• Riot/Matrix - Chat-based Team Communication with Jitsi Integration
  • Provides text-based dynamic chat-rooms (similar to Slack)
  • Within a room Jitsi-based video conferencing can be started ad-hoc (e.g. for Stand-up meetings)
  • Service available at: matrix.fbi.h-da.de
  • Install the Riot Client (or run it in the browser), connect to the Matrix server, and create your own rooms

General Recommendations

Here are some generell recommendations for using our any video conferencing service:

• Make sure you have a stable broadband internet connection.
  • Your home wifi is probably too shaky for real-time traffic; rather use one of these
  • ISDN + Video = No No
• Use a headset! Your fellow participants will hate you for echos or white noise.
• If you are in a bigger meeting (>3 part.), mute yourself when ever you are not speaking.
• We recommend using Chrome or Firefox for all our services
• We recommend to disable all privacy plugins and if necessary disable your firewall (alternatively allow the WebRTC udp-ports)
• If you want to test your headset/webcam, you recommend this Testing Service
• Don't be like this ;-)

Please see detailed descriptions of our infrastructure below.

BigBlueButton - Static Class Rooms for Lectures and Labs

General Description

BigBlueButton is an open-source web conferencing system designed for online learning. BigBlueButton provides real-time sharing of audio, video, slides, chat, and screen. Students are engaged through sharing of emoji icons, polling, and breakout rooms.

The full overview of all available rooms is available at: rooms.fbi.h-da.de

FAQ

How do I use BigBlueButton

See the video tutorials below.

How do I log into BigBlueButton?

Choose rooms.fbi.h-da.de, login with your h_da user id (e.g. st* /fbi* /hda*) and open the room. Every user listed in the h-da active directory (at the moment 4740 employees and 17786 students)

IMPORTANT: THE USER MUST HAVE CHANGED THEIR PASSWORD AT LEAST ONCE SINCE 05/2019 sd-tool -> Datenpflege -> h_da-Kennwort

How do I use BigBlueButton without a h_da user id, e.g. guests, TU-students

Please choose "allow guests" in the selfservice-portal when opening a room for lecturing/discussion.

Where do I find a full list of all available BigBlueButton room?

Find an overview here: rooms.fbi.h-da.de

Where can I have a Student Learning Session in BigBlueButton room?

All Students are allowed to use "Studentischer Lernraum NN" for their Sessions. Find them at rooms.fbi.h-da.de

Where can I test and play with BigBlueButton

Feel free to enter any room that is free, as you would with physical rooms. You may want to start by using the Oval Office D14/01.05.

How do I find out where my lecture will take place?

If your schedule says that your lecture takes place in D14/01.04 your virtual classroom is D14/01.04 available under rooms.fbi.h-da.de/D14/01.04.

Further you will find a link to the room in your OBS schedule (FBI).

Can I get my own BigBlueButton room?

As a new feature it is possible to open your personal BBB-room. We call it "personal home room". You find it in the top right of the rooms-portal.

The link of your personal home room is like this:

https://rooms.fbi.h-da.de/r/home-vorname.nachname@h-da.de

an can only be started by yourself.

If I upload presentations to the BigBlueButton room, what happens after the lecture

The room will fully be reset when every time you close the room by choosing End meeting. Alternatively, the room will be reset once the room was empty for more than 2 minutes.

How many breakout-rooms can created per room?

In this version max. 8 breakout-rooms can be created.

How can I create breakout-rooms?

Please click on the toothed wheel next to the participants of your room. There you can create your breakout-rooms and usefull other adjustments.

How can I configure my breakout-rooms?

After clicking "Breakout-Räume" erstellen, you get the following dialogue:

You can choose, how many breakoutrooms to create, how long they exist and additionally you can split the students to the rooms or you can enable the feature "Den Teilnehmern erlauben, sich selber einen Breakout-Raum auszusuchen".

Who is moderator or user?

All employees of h-da are enabled to join as moderator in all meetings hosted on rooms.fbi.h-da.de. All students or only users/attendees in meetings (can speak/listen and watch).

What is with my tutor-students?

Special case students with OpenLab cases has been added to a moderator-group. If you need access for your students please open a ticket (ticket.fbi@h-da.de) to ITS with name, st-account, accountable-prof, name-of-lecture.

Can I enable single users during a session to be moderator?

Yes. Click on the single user in your participant list and choose "zum Präsentator machen" from the dropdown menu. The same way you can disable this user to be moderator.

What RoomsTypes exists in rooms.fbi.h-da.de?

"Discussion with guest" is an openspace. Here we offer moderator to everyone including external (anonymous Guests)

"Discussion" is a InHouse Openspace (h-da only) . Here we offer moderator to every h-da user.

DefaultSpace is "Lecture", where no guests are allowed and students are only attendees, all h-da employees are moderators.

"Lecture with Guest" enables all h-da employees to moderate, all students and guest are only attendees

"Lecture with recordings" enables all h-da employees to record a session after login.

Who can present something to the class?

Every presentator can present in bbb. Every moderator is also presentator and can present in bbb. Every moderator can enable attendees to be presentator or moderator.

Who can I present documents in the class? As moderator you can upload documents (see the "+" buttom left corner, then "Eine Präsentation hochladen"). After the upload, you can mark the document as downloadable, if you want to do so. If so, this document can be downloaded during presentation by clicking on the download symbol in the buttom left corner in the screen of the document.

How to unmute users?

We prefer all user to enter as muted participant to a call. We can lock the usage to moderators only but at the moment preference the netiquette. Every user can unmute himself/herself without moderators action.

Are Webcams enabled / allowed?

We do not lock the webcam usage of the user, please be prudent in the use of it in larger rooms. We can lock the usage to moderators only, but at the moment preference the netiquette. As rule of thumb the more users the less webcams enabled.

Can I record my session?

Yes you can record your session. Recently we published a self service portal, where you can activate some additional features for your session, such as recording. Please read more below, where recording is described in the self service portal. For the postprocessing of your recording please open a ticket (ticket.fbi@h-da.de). We will do it for you manually and send you a downloadlink when ready. We are working on it to implement this in the selfservice portal.

How can I use the self-service-portal?

The self service portal will be opened for you when you are starting the room. You can choose between the following features:

• Everyone is muted on start: self-explanatory

• Everyone is moderator: self-explanatory

• Registered user can start meeting: noneffective

• Disable camera for non-moderators: Webcams are disabled and cannot be activated by users until the moderator enables individual or all webcams.

• Disable microphone for non-moderators: microphones are all disabled until the moderator enables individual or all microphones.

• Disable shared notes - editing only for moderators self-explanatory

• Disable public chat - editing only for moderators self-explanatory

• Disable private chat - editing only for moderators self-explanatory

• Allow recordings: You can enable your room for recordings and start the recording in your session. So you have to click twice: first to enable the recording in the self-service-portal before you launch your room and second you have to start recording within your session. The postprocessing of the recordings is automated since 29.04.2020 when you finished your conference. So please always finish your session to get your recording some time later. So DO NOT give the room to the next session. In this case we could not seperate the recordings. How to get your playbacklink is described below. Please notice, that the downloadlink for your recording will be implemented as soon as possible.

• Allow guest: Guests are generally allowed

• Access Code: This feature is for the additional protection of your session. Only users with a valid access code can enter your session. For everyone: each user has to supply this access code. User with a h_da login has to supply this access code additionally (h_da internal and external entry restriction) Only for guests: only guests have to supply the access code (h_da external entry restriction)

• Activate waiting room: Please select "Approval by Moderator". The other options are useless, but cannot be disabled. Selecting "Approval by Moderator" the moderator opens a major room with a waiting room in front, like a doctors room. Each person, which would like to enter the major room, is entering the waiting room. The moderator is able to decide, which waiting person may enter the major room.

How can I get the playbacklink of my recording?

If you had started your recording within your session, the recording will be postprocessed automatically after you have finished your conference. The preparation of your playback will last some time (as rule of thumb: time duration of your record multiplied by 2). A downloadlink for your recording will be implemented as soon as possible. As logged in user, you find all your recordings in rooms.fbi.h-da.de in your personal view under the point recordings.

How can I upload a presentation?

Click the "+" in the left buttom and become moderator. Click again the "+" und choose "Präsentation hochladen".

How can I mark a presentation downloadable?

Directly after the upload of the document you can mark it as downloadable. Default is not downloadable.

Can I save the public chat of my room?

Yes, you can. But the moderator has to save it before the conference will be closed.

How can I get help in rooms.fbi.h-da.de?

If you have time critical and technical problems within BBB, you can use the live-chat in the right bottom of rooms.fbi.h-da.de. For all other problems please open a ticket (ticket.fbi@h-da.de).

Are the presentation slides of my room be present in the breakoutrooms?

Only the current slide of your room, the slide you currently see, will be seen in the breakoutrooms. Not all slides, you have uploaded at the beginning of your lecture. This is a bug in bbb and will be fixed by the bbb guys.

Further h-da specific documentation and video tutorials

can be found here:

https://h-da.de/intranet/servicebereiche/it-dienstleistungen/fuer-lehre-projekte/videokonferenzen/bigbluebutton/

Recommended Video Tutorials

Viewer overview (student)

Watch this video if you are going to use BigBlueButton. If you are teaching with BigBlueButton, also watch the video to the right.

Moderators/presenter overview (instructor)

Watch this video if you are going to present or teach with BigBlueButton.

Breakout Room

How to use the breakout room feature in order to assign smaller student groups to their separate rooms (e.g. 2 student teams in a lab).

Pan and Zoom

How to pan and zoom in your document and use fit-to-width for portrait documents.

Shared Notes

Collaborating with your peers on a single set of notes for the session.

Shared YouTube Video

Presenters can share YouTube video’s and synchronized playback to all users.

Most occured Problems/Issues

What do I have to do, when I start a room und denied by mistake the bbb-server the permission to use micro or camera?

First delete all your cookies. If the problem exist further on, open a private browser window and and give micro and camera your permission to be used. If you have enough experience with your browser, you can rollback your wrong answer in one of your settings-tabs of your browser.

This is a firefox example: please see in the top left in front of your https://bbbxx.fbi.h-da.de/....

What do I have to do, when "Fehler 1007" occurs?

"Fehler 1007" is a clientproblem. Mostly there is a firewall, which disallow the connection. We recommend to disable all privacy browser-plugins and if necessary disable your firewall (alternatively allow the WebRTC udp-ports).

What do I have to do, when "mediaserver is offline"?

Please contact us with the Online-Chat-Support within our rooms-portal! We will help you immediately, if we are online. We try to be online Mo-Fr 8-17 Uhr.

Jitsi - Ad-hoc Meetings for small Groups (2-10 part.)

General Description

Jitsi Meet, a full video conferencing application that includes a web, Android, and iOS clients. We operate Jitsi Meet for University communications of groups between 2-10 people.

The service is available at: meet.fbi.h-da.de

Please notice ad-hoc jitsi meeting can also be created using rooms.fbi.h-da.de, by choosing create ad-hoc meeting.

FAQ

Who can open new meeting?

Everyone with a h_da user id (st* /fbi* /hda*). Once you join a meeting where no participant is present yet you will be asked to authenticate with your h_da credentials.

Who can join a meeting?

Everyone. No authentication required!

How is the host of a meeting

Whoever joint the meeting first.

How can I set my username as non-host?

Clicking the more actions icon and settings. See screenshot below.

Within the settings UI open your Profile settings.

How can I change my video quality?

Clicking the more actions icon and Manage Video Quality. See screenshot below.

Select your video quality.

Can I protect a meeting with a password?

Yes. If your are the host of a meeting you can set a password as illustrated by clicking the info icon and add password. See screenshot below. Please be aware, as soon as everyone has left the room, the password is lost.

How can I quickly invite participants to my meeting

Create a meeting and clicking the info icon and Copy. See screenshot below. This will copy the following text to your clipboard and you can past it to any email, telegram, whatsapp, etc.

How long exist my jitsi-room? Your room exists as long as somebody is in the room. The last one turns off the lights.

Recommended Video Tutorials

Start a Jitsi Meet as Moderator (German)

Watch this video if you are going to host a meeting on Jitsi.

Join a Meeting (German)

Watch this video if you want to joint a meeting, that you have been invited to.

Join Conference with Android/iOS (German)

Watch this video if you want to join a meeting using your mobile device.

Riot - Chat-based Team Communication with Jitsi Integration

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General Description

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FAQ

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Recommended Tutorials

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